About the Boulder County Clerk's Office
The Clerk of Court for Boulder County is part of the Colorado Judicial Branch, not Boulder County government. The Acting Clerk is Megan Cain, listed by the state court for the 20th Judicial District. The court clerk is appointed within the state court structure and reports up through court administration, not through county elections. The Court Executive for the district is Tracey Sogi.
The clerk's main duty is to keep the official case file. The office files pleadings, issues process, accepts payment of court fees, schedules hearings, prepares dockets, keeps minute orders, manages exhibits, and gives out certified copies. The Boulder court also runs a separate Research Department that handles formal record requests at 720-664-1468 and 20recordsrequest@judicial.state.co.us. For most court file copies you will deal with the Research Department or use the statewide Record/Document Request Form.
Boulder County Combined Court - Clerk of Court
Acting Clerk: Megan Cain
1777 6th Street
Boulder, CO 80302
Mailing: PO Box 4249, Boulder, CO 80306
303-441-3750 (main court)
720-664-1519 (Clerk Megan Cain)
megan.cain@judicial.state.co.us
20recordsrequest@judicial.state.co.us
Clerk Hours: Mon-Fri, 8:00 a.m.-4:00 p.m.
Boulder County Combined Court - Longmont
1035 Kimbark Street
Longmont, CO 80501
720-564-2522
Fax 720-637-9760
Hours: Mon-Fri, 8 a.m.-noon and 1-4 p.m.
Mail goes to the PO Box, not to the street address. If you are dropping off a filing in person, use the 6th Street courthouse during clerk hours. After 4:00 p.m., people filing a Temporary Protection Order, Motion to Restrict, or TERPO/ERPO can ring the doorbell by window #1 in Boulder, or by the service window at Longmont.
The image below shows the official Colorado Judicial Branch location page for the main Boulder courthouse, with clerk hours and the records email.
That page lists the main 303-441-3750 phone, the 8 a.m. to 4 p.m. clerk hours, and the after-hours doorbell note for protection-order filers.
What the Clerk Does in Boulder County
Clerk staff at the 20th Judicial District handle the paper and electronic flow of every state court case in Boulder County. They open new case files, accept filings by mail and in person, route limited e-filings for domestic relations and eviction matters, collect filing fees, send notices, prepare court calendars, mark exhibits, and issue certified copies and writs. They also keep the register of actions current so dockets stay accurate.
- File and stamp new civil, criminal, domestic, probate, juvenile, traffic, and small claims cases.
- Collect filing fees, copy fees, and court-ordered payments through collection services.
- Issue subpoenas, writs of garnishment, and certified copies of orders and judgments.
- Schedule hearings, run the court docket, and keep the official register of actions.
- Process the statewide Record/Document Request Form for case-file copies.
Court staff cannot give legal advice. For pro se help, Boulder runs a separate Court Resource Center at 720-664-1505 and BoulderCourtSelfHelp@judicial.state.co.us. Walk-in self-help is available 8 a.m. to 4 p.m. on weekdays. The resource center is a sister office, not the Clerk of Court, but the two work side by side in the same building. For a deeper view of how filings convert into searchable case files, see court records and court dockets.
How to Request a Certified Copy
A certified copy is a court file copy stamped and signed by the clerk to prove it matches the official record. People need them for passport applications, real-estate closings, name changes, immigration, banking, and out-of-state filings. An exemplified copy adds a second seal that vouches for the clerk's signature, used mainly for filings in other states or for federal use. Both can be ordered from the Clerk of Court at the Boulder County Combined Court.
- Pick a request method. Use the online Record/Document Request Form or send an email to 20recordsrequest@judicial.state.co.us.
- Provide the case number if you have it, in the format like 2019T999999. If not, give party names, case type, year filed, and county.
- List the exact document you need, such as a divorce decree, disposition order, transcript of judgment, or letters of administration.
- Show a U.S. government photo ID or proof of entitlement if the record is sealed, suppressed, juvenile, probate, or otherwise restricted.
- Pay the fee. Plain copies are $0.25 per page single-sided. Certifying a copy adds $20. Exemplification adds another $20. A name search is $5.
- Choose pickup at 1777 6th Street or mail delivery. Court staff respond and send pickup or mailing instructions.
For divorce decrees, the same form is used, but party names, year filed, and case type Divorce should be entered. See marriage and divorce records for the wider workflow, including the role of the Boulder County Clerk & Recorder for licenses. Note: the Recorder issues the marriage license; the Clerk of Court issues divorce decrees.
Records Request Form Fields
The statewide Record/Document Request Form is the standard way to ask for Boulder court file copies. The form captures who you are, which case you want, and which documents you need. Field-by-field, here is what the form asks. Fill in as much as you can, even where a field is optional; better identification means a faster reply from the Research Department.
| Field | Required | Notes |
|---|---|---|
| First Name | Yes | Requester's first name. |
| Middle Name | No | Optional middle name. |
| Last Name | Yes | Requester's last name. |
| Business Name | No | Business or office name if relevant. |
| Yes | Requester email contact. | |
| Phone Number | Yes | Requester phone contact. |
| Address Line 1 | Yes | Street address. |
| Address Line 2 | No | Apartment or suite. |
| State | Yes | Dropdown of U.S. states, D.C., territories, or Outside the US. |
| City | Yes | Mailing city. |
| Zip Code | Yes | Mailing zip. |
| Case Number | No | Example: 2019T999999. Denver GV/GS/D cases use Denver County Court request. |
| Case Type | No | None, Child Custody, Civil, Divorce, Felony, Juvenile, Misdemeanor, Probate, Protection Order, Small Claims, Traffic, Water. |
| Year Case Was Filed | No | Dropdown 2026 back to 1873. |
| County / Location of Record(s) | No | All Colorado counties plus Denver - District, Denver - Juvenile, Denver - Probate. Pick Boulder for Boulder cases. |
| I don't know the County | No | Checkbox for unknown location. |
| Date of Birth | No | MM/DD/YYYY of the primary party if known. |
| Party Information (Names on case) | Yes | Long text field listing parties. |
| Other identifying case/request info | No | Free text for extra detail. |
| Family Matters documents | No | Checkboxes for Divorce Decree, Parenting Plan, Separation Agreement, Support Order, Petition. |
| Criminal Matters documents | No | Checkboxes for Complaint/Information, Disposition/Sentence Order, Protection Order, Ticket. |
| Civil Matters documents | No | Checkboxes for Order for Judgment, Transcript of Judgment, Satisfaction of Judgment, Protection order. |
| Probate documents | No | Checkboxes for Letters, Will, Trust, Application, Petition, Closing, Claims, Date of Death. |
| Other Documents | No | Other Documents and Register of Action/ROA. |
| Certified/Exemplified | No | Checkbox to request a certified or exemplified copy. |
| CAPTCHA | Yes | Human visitor test before submit. |
Once the form is sent, the right court location contacts the requester. The state's Access Guide to Public Records notes that copies of court documents are not available directly from the judicial website; they come from the court where the case was filed.
Boulder County Clerk of Court Fees
Court copy and certification fees in Boulder County match the statewide schedule on the Judicial Branch list of fees. The Clerk's Office charges the same rates as every other Colorado state court for copies, certifications, and research time.
| Item | Amount |
|---|---|
| Plain copy, single-sided per page | $0.25 |
| Plain copy, double-sided per page | $0.50 |
| Certifying a copy | $20 |
| Exemplification | $20 |
| Transcript of judgment | $25 |
| Name search | $5 |
| Off-site retrieval | Actual cost |
| Research / redaction (after first hour) | $30 per hour, billed in 15-minute increments |
The first hour of research or redaction is included. After that first hour, the $30 charge kicks in. Off-site retrieval is billed at whatever the storage vendor charges the court. Mail-out copies may add postage. Checks are made out to Clerk of Combined Court. The Clerk's Office cannot waive copy fees, but a filer with an approved JDF 205 fee waiver may have certain court costs reduced. Filing fees for new cases, such as the $265 district civil filing fee, are separate from copy fees and are set by state statute.
Clerk of Court vs Clerk & Recorder
Boulder County has two offices with similar names. The Clerk of Court works for the state and holds court case files. The Boulder County Clerk & Recorder works for the county and handles deeds, recorded documents, motor vehicle, elections, and marriage licenses. People often confuse the two. The right office depends on what you need.
The image below shows the Boulder County Clerk & Recorder divisions page, which is the county side, not the court side.
Molly Fitzpatrick is the elected Boulder County Clerk & Recorder. Her office runs three public divisions: Elections, Motor Vehicle, and Recording. The Recording Division at 1750 33rd Street, Suite 201, Boulder, CO 80301 records deeds, liens, plats, mining claims, UCCs, marriage and civil union licenses, and property-alert records. Recording is open 7:30 a.m. to 5 p.m. Monday through Thursday, closed Fridays, with drop boxes in Boulder, Lafayette, and Longmont. Recording phone is 303-413-7770; email recording@bouldercounty.gov.
- Court files (civil, criminal, divorce, probate, traffic, small claims): Clerk of Court at 1777 6th Street.
- Marriage license to get married: Clerk & Recorder, online only.
- Divorce decree copy after the case is over: Clerk of Court.
- Property deed, lien, or recorded map: Clerk & Recorder Recording Division.
- Death certificate filing fee of $1 for recording: Clerk & Recorder.
So a divorce file lives at the court, but the marriage license that started the marriage lives at the county Recording office. See marriage and divorce records for the full split, and public records for non-court government records.
Hours and Contact Summary
The Boulder courthouse building is open Monday through Friday from 8 a.m. to 5 p.m. The Clerk's Office is open 8 a.m. to 4 p.m. The Longmont satellite is open 8 a.m. to noon and 1 to 4 p.m., closed for lunch. Both locations are closed on state holidays. Phone lines are answered during clerk hours; after that, leave a message at the Research Department or self-help line. The records email gets a reply within about three business days for routine requests.
- Main court phone: 303-441-3750.
- Longmont: 720-564-2522.
- Acting Clerk Megan Cain: 720-664-1519, megan.cain@judicial.state.co.us.
- Records: 720-664-1468, 20recordsrequest@judicial.state.co.us.
- Court Resource Center: 720-664-1505, BoulderCourtSelfHelp@judicial.state.co.us.
Mail filings and payments go to the Clerk of Combined Court, PO Box 4249, Boulder, CO 80306. In-person filings go to 1777 6th Street. Limited non-attorney e-filing is offered for domestic relations and eviction cases through the state e-filing system.